In this article, we'll explore why Notion isn't suitable for corporate knowledge transfer, and why it's important to use a real LMS for these tasks.

Notion features

Notion is an incredibly flexible tool for creating customized pages and databases. This can be very useful for project management, task management or note taking. I'm personally a big fan of this product and this article is actually written about Notion :)

Although Notion offers real-time collaboration, task tracking and project management, it lacks the specific features of an LMS, such as user management, task assignment and the creation of "richer" content like video.

Problems with Notion as an LMS

Let's take a concrete (but fictitious) example of how Notion is used by BrouetteCorp, a company that designs, produces and markets connected wheelbarrows.

Joséphine is Operations Manager at BrouetteCorp and has noticed an increase in the number of product returns. Identifying a problem in the assembly process as the cause, she decided to create a training module to help her colleagues solve the problem. She created a Notion page to explain the process step by step, adding images and links. In short, she gets involved. She shares the information on the company's Slack.

However, she received no comments or feedback from her colleagues. She remains positive, thinking that other managers will have read it. 3 months later, one of her Assembly Team Leader colleagues, Gilles, writes on Slack:

Gilles: "It would be nice to make a process for wheelbarrow assembly and avoid us having so many product returns."
‍Joséphine😤**:** "Hi Gilles, I'd done this 3 months ago, feel free to look at this Notion 👉 xxxxx page.
"Gilles: "Thanks, I'll look into it."

A year later, Joséphine realized that she had no way of knowing if or how many times the page had been read, and that the optimized process presented in the training module was clearly not being applied, as the number of wheelbarrow returns was still as high as ever. This event motivated her, among other things, to leave BrouetteCorp less than 2.5 years after joining the company.

Why use an LMS versus Notion?

LMSs like Komin.io are designed to meet the specific needs of knowledge transmission. If we take the example of Joséphine at BrouetteCorp, who has just implemented Komin.io:

1. Joséphine creates a new Playbook: "Setting up a quality process on the assembly line".
2. She creates different types of content: a video explaining the problem, a Slideshow with different photos of the assembly line, a text summarizing the essential points, which takes her just a few seconds to write as it is generated by Komin.io's AI, and finally a Quiz to ensure that the content has been properly assimilated.
3. She shares the Playbook with the other managers.
4. She measures reading rates and comprehension, and adjusts content based on comments and feedback from her colleagues.
5. Other managers share the Playbook with their own teams.
6. Knowledge has been disseminated ✅

1 year later, 100% of the employees affected by the problem have read the playbook, and the volume of product returns is marginal. Joséphine feels valued in the company and Gilles becomes a major contributor to Komin.io.

Conclusion

In conclusion, although Notion has many interesting features for project and knowledge management, it is not suitable for corporate knowledge transfer. For this, it's important to use a genuine LMS such as Komin.io, which is designed specifically to meet the needs of knowledge transfer. LMSs offer advanced functionalities such as user management, task assignment and the creation of richer content such as video, as well as tools to measure comprehension and assimilation of information.

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